What Are The Principles Of Records Management?

What are different types of records?

Some of the most significant record types are:Property records – title deeds and settlements.Accounting papers – including rentals, vouchers, surveys and valuations.Legal papers.Inventories.Correspondence.Enclosure papers.Manorial papers – court rolls, custumals, terriers, surveys etc.Personal and political papers.More items….

What are the principles of good record keeping?

Principles of Good Record KeepingBe factual, consistent and accurate;Be updated as soon as possible after any recordable event;Provide current information on the care and condition of the patient;Be documented clearly in such a way that the text cannot be erased;More items…•

What are the two types of records?

Records which pertain to the origin, development, activities, and accomplishments of the agency. These generally fall into two categories: policy records and operational records.

What is the life cycle of records management?

According to the life cycle concept, records go through three basic stages: creation (or receipt), maintenance and use, and. disposition.

What is the important of record keeping?

Any record keeping system should be accurate, reliable, easy to follow, consistent as to the basis used and be very simple. Good record keeping is vital in regards to meeting the financial commitments of the business and providing information on which decisions for the future of the business can be based.

What are the functions of records management?

Records management is “responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”.

What are the three main types of records?

Some types of records:Correspondence records. Correspondence records may be created inside the office or may be received from outside the office. … Accounting records. The records relating to financial transactions are known as financial records. … Legal records. … Personnel records. … Progress records. … Miscellaneous records.

What are the 5 basic filing systems?

The most common filing systems are easy to implement and provide a means of effective file management.Alphabetic Filing. Alphabetic filing is the most common filing system for less than 5,000 records. … Numeric Filing. … Alpha -numeric Filing. … Paperless Filing Systems.

What records should be kept?

How long should you keep documents?Store permanently: tax returns, major financial records. … Store 3–7 years: supporting tax documentation. … Store 1 year: regular statements, pay stubs. … Keep for 1 month: utility bills, deposits and withdrawal records. … Safeguard your information. … Guard your financial accounts.More items…

What are examples of records?

17.3 Definition and Identification of Records Examples include documents, books, paper, electronic records, photographs, videos, sound recordings, databases, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics.

What are the types of records management?

Types of RecordsCorrespondence record: Correspondence record includes letters, circular, notice, memo, inquiries, order etc. … Personnel record: The records which are related to the personnel or employees of the organization are known as personnel records. … Accounting record: … Legal records: … Miscellaneous records:

What is record keeping skills?

By keeping records, we learn to plan and organize our work, evaluate growth, understand financial needs, improve written communication skills, pay attention to details and deadlines, make decisions and set priorities.

What are the five typical stages in a record keeping system?

These five easy steps will help you create a simple financial record-keeping system: capture, check, record, review, and act.Capture the Information.Check to Make Sure the Information Is Complete and Correct.Record the Information to Save It.Consolidate and Review the Information.Act Based on What You Know.More items…

What is meant by record keeping?

noun. the maintenance of a history of one’s activities, as financial dealings, by entering data in ledgers or journals, putting documents in files, etc.